6.5.1sr2 - SRTC Procedure: Attendance & Withdrawal

The occupational, credit educational programs at SRTC reflect the requirements and standards that are necessary for future successful employment in business and industry. Students are expected to be punctual and attend all classes for which they are registered. For purposes of federal Title IV financial aid, Southern Regional Technical College does not require attendance. Any attendance requirements for specific courses will be stated in the course syllabus. The U.S. Department of Education requires institutions to be able to demonstrate that federal aid recipients established eligibility for federal aid by participating in academic related activities for all enrolled course work.

Participation includes completing activities such as submitting assignments, taking exams/quizzes, interactive tutorials, in-class participation, or computer-assisted instruction, and more. Students enrolled in online courses are expected to participate in the online class by completing assignments, contributing to online discussions, and/or initiating contact with a credit faculty member for assistance and/or tutoring. Logging into the online class does not establish student enrollment and participation in the course. Students must establish enrollment and course participation each semester before financial aid funds are disbursed. Student attendance and/or participation will be monitored for the first seven (7) calendar days of each term. To remain on the class roster, all enrolled students are required to attend at least one class session during the first seven (7) calendar days of each term. Monitoring attendance and/or participation beyond the seventh day is at the instructor’s discretion.

No Show Status

Students are expected to attend all classes for which they are registered. Instructors will monitor attendance. Students who do not establish presence (attendance/participation) will be reported as a ‘No Show’ for the course and if applicable, tuition will be adjusted, and financial aid reduced accordingly. Attendance is demonstrated through active participation and completion of the required Attendance Quiz located in your Blackboard course. Failure to confirm your intent to participate in the course through the completion of the Attendance Quiz will result in you being marked as a no show from the course.

Refunds

To receive a 100% refund, the students must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at registrar@southernregional.edu from their student email account by the close of business on the seventh calendar day of the term.

Students who withdraw from a course after the end of the seventh calendar day of the term shall receive a grade of ‘W’ and shall receive no refund of tuition and fees. In instances where students are administratively dropped from the course(s) because of nonpayment, the student must contact their instructor to request reinstatement. Reinstatement is not guaranteed.

Official Withdrawal

Students who wish to officially withdraw from an individual course(s) but remain enrolled in other courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office

Students who would like to officially withdraw from all courses are strongly encouraged to consult with their Academic Advisor and the Financial Aid Office prior to withdrawing. Withdrawing from a course may negatively impact academic status, financial aid eligibility and account balance. The student’s official withdraw date will be the date the student initiates the withdrawal with the College. Students who wish to withdraw from all courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at registrar@southernregional.edu from their student email account.

Southern Regional Technical College is required to determine the amount of earned and unearned portions of financial aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or participation. Up through the 60% point in each semester, a pro rata schedule is used to determine the amount of funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds the student was scheduled to receive during the period.

Dual Enrollment

Dual enrollment students need to contact their high school counselor in order to withdraw from any course(s). The high school counselor will be expected to contact a Southern Regional Technical College High School Coordinator to process the withdrawal request. Active high school students will not be withdrawn without confirmation from their high school counselor.

Unofficial Withdrawal

Students who stop attending class but do not officially withdraw are considered to be unofficially withdrawn. All students who unofficially withdraw before the midpoint of the term will be assigned an unofficial withdrawal date identified as the 50% point of the term. Students with documented participation beyond the midpoint of the term may be assigned a later withdrawal date.

Students who disagree with the midpoint calculation and can provide evidence that their participation extended past the 50% point, can submit an appeal to the Vice President for Academic Affairs. Students have up to 10 days to challenge the return of federal aid due to a reported lack of participation. Once the appeal is received, the Vice President for Academic Affairs will review the appeal within 10 days and notify the student and the Financial Aid Office. The Financial Aid Office will notify the student of any adjustments made to his/her account and aid eligibility. The College will adjust its portion of the student’s ‘earned’ Title IV based on the College’s Return to Title IV Policy.

Students who stop attending class, but do not formally withdraw, may receive a grade of ‘F’ and could face financial aid and/or Satisfactory Academic Progress repercussions in the upcoming semesters. Unless otherwise specified in a program/course of attendance procedure as required by the program accreditation/licensing agency, students will not be withdrawn by an instructor for attendance.

Last Date of Academically Related Participation Guidelines

The last date of academically related participation (LDA) is to appropriately assess the academic standards and financial eligibility for students. The LDA will be documented by the instructor/faculty. An academically related activity is demonstrated through active participation (simply logging into an online class is not considered active participation). Academically related activities include, but are not limited to the following:

Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
submitting a current academic assignment;
completing an exam, an interactive tutorial, or computer-assisted instruction;
participating in an online discussion within a course; or,
Initiating contact with a faculty member to ask questions or receive assistance about the academic subject studied in the course.

Below are the courses that require attendance:

Central Sterile Supply Processing (CS91) Current
CSSP 1010
CSSP 1020
CSSP 1022

Central Sterile Supply Processing Basic (CJ91)-Pending new program approval
CSSP 1010
CSSP 1020
CSSP 1022

Central Sterile Supply Processing Advanced (CK91)-Pending new program approval
CSSP 1010
CSSP 1020
CSSP 1022
CSSP 2010
CSSP 2020

Echocardiography (EC23)
DMSO 1040
DMSO 1080
DMSO 1090
CATV 1030
ECHO 1100
ECHO 1310
ECHO 1370
ECHO 2310
ECHO 2360
ECHO 2400
ECHO 2370

Emergency Medical Responder (EB71)
EMSP 1010

Emergency Medical Technician (EMJ1) Current Curriculum
EMSP 1010
EMSP 1110
EMSP 1120
EMSP 1130
EMSP 1140
EMSP 1150
EMSP 1160

Advanced Emergency Medical Technician (EMH1)
EMSP 1510
EMSP 1520
EMSP 1530
EMSP 1540

Emergency Medical Technician (ED91) Pending New Program Approval
EMSP 1210
EMSP 1211
EMSP 1220
EMSP 1221
EMSP 1230

EMS Professions (EP12)
EMSP 1110
EMSP 1120
EMSP 1130
EMSP 1140
EMSP 1150
EMSP 1160
EMSP 1510
EMSP 1520
EMSP 1530
EMSP 1540

Paramedicine (PT12, PT 13)
EMSP 2110
EMSP 2130
EMSP 2140
EMSP 2310
EMSP 2320
EMSP 2330
EMSP 2340
EMSP 2510
EMSP 2520
EMSP 2530
EMSP 2540
EMSP 2550
EMSP 2560
EMSP 2570
EMSP 2710
EMSP 2720

Medical Assisting (MA22, MA23)
MAST 1130
MAST 1060
MAST 1010
MAST 1080
MAST 1090
MAST 1090
MAST 1110
MAST 1170
MAST 1180

Fundamentals of Medical Assisting (FF61) pending new program approval
MAST 1120
MAST 1061
MAST 1080
MAST 1112

Advanced Medical Assisting (AM81) & Medical Assisting (MA22) pending new program approval
MAST 1120
MAST 1061
MAST 1080
MAST 1030

Patient Care Technician/Assistant (PCT5)
PCTA 1000

Radiologic Technology (RT23)
RADT 1010
RADT 1030
RADT 1060
RADT 1065
RADT 1075
RADT 1085
RADT 1200
RADT 1320
RADT 1330
RADT 2090
RADT 2260
RADT 2340
RADT 2360

Respiratory Care (RCT3) RESP 1110
RESP 1190
RESP 1120
RESP 1130
RESP 2090
RESP 2100
RESP 2110
RESP 2120
RESP 2130
RESP 2140
RESP 2150
RESP 2160
RESP 2170
RESP 2180
RESP 2190
RESP 2200
RESP 2220
RESP 2270

Surgical Technology (ST13)
SURG 1010
SURG 1020
SURG 1100
SURG 2030
SURG 2040
SURG 2110
SURG 2120
SURG 2130
SURG 2140
SURG 2240

Medical Laboratory Technology (CLT3)ALHS 1058
PHLT 1030
PHLT 1050
PHLT 1055
MLBT 1010
MLBT 1030
MLBT 1050
MLBT 1060
MLBT 1070
MLBT 1080
MLBT 2090
MLBT 2100
MLBT 2110
MLBT 2120
MLBT 2130
MLBT 2200

Nurse Aide (NAA1, CN21)
NAST 1100
NAST 2100

Clinical Assistant/Phlebotomy
PHLT 1030*
PHLT 1050 **

Health Information Management (HI12, HI13)
HIMT 2460

Licensed Practical Nursing (PN21)
PNSG 1600
PNSG 1605
PNSG 1610
PNSG 1615
PNSG 1620
PNSG 1625
PNSG 1630
PNSG 1635
PNSG 1640
PNSG 1645

Associate of Science in Nursing (NC73)
RNSG 1920
RNSG 1931
RNSG 1940
RNSG 1950
RNSG 1960
RNSG 2910
RNSG 2930
RNSG 2941

Associate of Applied Science in Veterinary Technology (VT23)
VETT 1000
VETT 1010
VETT 1030
VETT 1060
VETT 1020
VETT 2130
VETT 2160
VETT 1070
VETT 1110
VETT 2120
VETT 2210
VETT 2220
VETT 2230
VETT 2300

Responsibility: The Vice President for Academic Affairs has overall responsibility for ensuring this procedure is implemented.

Status:
Adopted: 03-09-2015
Implemented: 07-01-2015
Revised: 08-19-2021
Revised: 06-06-2023
Revised: 07-12-2023
Revised: 01-07-2025
Revised: 04-16-2025