3.4.1sr2 - SRTC Procedure: Keys

A Supervisor will request keys for an employee by sending an email to the Vice President for Operations and copying the appropriate Vice President for their department.

Once the Vice President for Operations approves the request; it is sent to the Executive Director of Facilities to initiate the creation of the key.

Once the key is created; the employee will be given a key along with a key procedure form that the employee must sign and return to the Assistant Director of Facilities or Maintenance Supervisor.

The Assistant Director of Facilities or Maintenance Supervisor will send the collected form to the Executive Director of Facilities’ office to be filed.

Upon resignation an employee notifies their supervisor who will then request a copy of the key procedure form from the Executive Director of Facilities’ office. The form will be scanned and sent to the supervisor.

The supervisor will collect keys and signed key forms. The keys and form will be sent to the Assistant Director of Facilities or Maintenance Supervisor on that campus. The maintenance department will secure the keys and send the form to the Executive Director of Facilities’ office.

Responsibility:
The Vice President for Operations has the overall responsibility for ensuring this procedure is implemented.

References:
SRTC Key Control Form

Status:

Approved: 09-24-2015
Revised: 02-03-2021
Revised: 06-02-2026