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SRTC Procedure Manual
The Southern Regional Technical College (SRTC) Procedure Manual includes all State Board of the Technical College System of Georgia (SBTCSG) policies and Technical College System of Georgia (TCSG) procedures. SBTCSG policies are approved by the State Board of the Technical College System of Georgia. TCSG procedures are approved by the TCSG President’s Council. The SRTC Procedure Manual also includes local procedures that are in place to support SBTCSG policies and TCSG procedures. SRTC adheres to all SBTCSG policies and TCSG procedures, as included in the TCSG Policy Manual, and local SRTC procedures, which are established and approved by the SRTC President’s Leadership Cabinet.
Disclaimer: The policies/procedures that are linked to on this website are valid as of the date of viewing online. Printed, downloaded, copied or any other method of stored information may be out of date, and will therefore be considered invalid.
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CONTENTS:
Section 1: Introduction
Section 2: Mission and System of Governance
Section 3: Administration / Operations
Section 4: Human Resources
Section 5: Academic Affairs
Section 6: Student Affairs
Section 7: Public Safety
- 1.0 Introduction
SECTION 2: MISSION AND SYSTEM OF GOVERNANCE
- 2.1 State Board Governance
- 2.1.1 SBTCSG POLICY: Statement of Equal Opportunity
- 2.1.1p TCSG Procedure: Statement of Equal Opportunity
- 2.1.2 SBTCSG POLICY: Mission Statement
- 2.1.3 SBTCSG POLICY: Responsibilities and Authority
- 2.1.4 SBTCSG POLICY: Bylaws
- 2.1.5 SBTCSG POLICY: Compensation and Expenses
- 2.1.6 SBTCSG POLICY: Ethical Responsibilities
- 2.1.7 SBTCSG POLICY: President Emeritus
- 2.1.7p TCSG Procedure: President Emeritus Designation
- 2.1.8 SBTCSG POLICY: Building Naming
- 2.1.8p TCSG Procedure: Building Naming
- 2.2. Office of the Commissioner
- 2.3 Technical Colleges
- 2.3.1 SBTCSG POLICY: Employment of Presidents
- 2.3.1p TCSG Procedure: Employment of Presidents
- 2.3.2 SBTCSG POLICY: Responsibilities and Authority of TC President
- 2.3.2p TCSG Procedure: Presidential Responsibilities
- 2.3.3 SBTCSG POLICY: Technical College Strategic Planning
- 2.3.3p TCSG Procedure: TCSG College Strategic Planning
- 2.3.4 SBTCSG POLICY: Technical College Accreditation
- 2.3.5 SBTCSG POLICY: Substantive Change Reporting
- 2.3.6 SBTCSG POLICY: Accreditation Reporting Standards
- 2.4. Local Board of Directors
SECTION 3: ADMINISTRATION / OPERATIONS
- 3.1. Budget and Accounting
- 3.1.1. SBTCSG POLICY: Financial Overview
- 3.1.2. SBTCSG POLICY: Annual Budget Requests and Operating Budgets
- 3.1.3. SBTCSG POLICY: Transfer of Funds among Technical Colleges
- 3.1.4. SBTCSG POLICY: Accounting System
- 3.1.5. SBTCSG POLICY: Contract Management
- 3.1.6. SBTCSG POLICY: Payroll System
- 3.1.7. SBTCSG POLICY: Enterprise Funds
- 3.1.8. SBTCSG POLICY: Audits
- 3.1.8p. TCSG Procedure: State Board Audit Resolution
- 3.1.9 SBTCSG POLICY: Bank Accounts
- 3.1.10. SBTCSG POLICY: Petty Cash Funds
- 3.1.11. SBTCSG POLICY: Georgia Sales and Use Tax
- 3.1.12 SBTCSG POLICY: Cooperative Nonprofit Organizations
- 3.1.13 SBTCSG POLICY: Personal Checks
- 3.1.13p TCSG Procedure: Debt Collection Contract: College Unpaid Debt
- 3.1.14 SBTCSG POLICY: Indirect Cost rate
- 3.1.16 SBTCSG POLICY: Purchasing
- 3.1.16p1 TCSG Procedure: Purchasing Bond Funded Goods & Services
- 3.1.16p2 TCSG Procedure: Purchasing Non-Bond Funded Goods & Services
- 3.2. Copyright, Intellectual Property Protection
- 3.3. Operations
- 3.3.1. SBTCSG POLICY: Maintenance
- 3.3.2. SBTCSG POLICY: Use of Vehicles
- 3.3.2p. TCSG Procedure: DOAS Motor Pool
- 3.3.3. SBTCSG POLICY: Use of Campus Facilities
- 3.3.4p. TCSG Procedure: Acceptable Computer and Internet Use
- 3.3.6. SBTCSG POLICY: Alcohol on Campus
- 3.3.6p. TCSG Procedure: Alcohol on Campus
- 3.3.7. SBTCSG POLICY: Tobacco Use
- 3.3.8. SBTCSG POLICY: Records Management
- 3.3.9. SBTCSG POLICY: Inventory Management
- 3.3.10. SBTCSG POLICY: Firearms, Weapons, and Explosives
- 3.3.11. SBTCSG POLICY: Severe Inclement Weather
- 3.3.11p. TCSG Procedure: Severe Inclement Weather
- 3.3.12. SBTCSG POLICY: Real Property Acquisitions and Leases
- 3.3.13p. TCSG Procedure: Business Email Archiving, Retention and Investigation
- 3.3.14p. TCSG Procedure: Open Records Act
- 3.3.15. SBTCSG POLICY: Environmental Protection
- 3.3.16p. TCSG Procedure: Identity Theft Prevention
- 3.4. Emergency Preparedness
- 3.4.1p1 TCSG Procedure: TCSG Emergency Operations Plan
- 3.4.1p2. TCSG Procedure: TCSG Business Continuity Plan
- 3.4.1p3. TCSG Procedure: TCSG Exposure Control Plan
- 3.4.1p4. TCSG Procedure: TCSG Hazard Communication Program and Hazardous Chemical Inventory
- 3.4.1p5. TCSG Procedure: Clery Act Compliance
- 3.4.1p6. TCSG Procedure: Mutual Aid
Additional Administration / Operations Procedures:
SRTC Procedure: Public Relations Crisis Communication
SRTC Procedure: Marketing/PR/Media
SRTC Procedure: Social Media
- 4.1 Employment Guidelines and Processes
- 2.1.1. SBTCSG POLICY: Statement of Equal Opportunity
- 2.1.1p. TCSG Procedure: Statement of Equal Opportunity
- 4.1.1. SBTCSG POLICY: Recruiting and Hiring
- 4.1.1p1. TCSG Procedure: Recruiting and Hiring
- 4.1.1p2. TCSG Procedure: IntraSystem Recruitment
- 4.1.1p3. TCSG Procedure: Interviewing and Selection Guidelines
- 4.1.2 SBTCSG POLICY: Verifying Employment Eligibility
- 4.1.2p. TCSG Procedure: Verifying Identity and Employment Eligibility
- 4.1.3. SBTCSG POLICY: Job Descriptions
- 4.1.4p. TCSG Procedure: Categories of Employment
- 4.1.5 SBTCSG POLICY: Verification of Employment
- 4.1.6. SBTCSG POLICY: Employment Contracts
- 4.1.6p TCSG Procedure: Employment Contracts
- 4.1.7. SBTCSG POLICY: Personnel Files
- 4.1.7p. TCSG Procedure: Collection, Retention, and Release of Employment Records
- 4.1.8. SBTCSG POLICY: Instructional Staff Work Assignments
- 4.1.8p. TCSG Procedure: Instructional Staff Work Assignments
- 4.1.9. SBTCSG POLICY: Background Investigations
- 4.1.9p. TCSG Procedure: Background Investigations
- 4.1.10. SBTCSG POLICY: Reduction in Force
- 4.1.10p. TCSG Procedure: Reduction in Force
- 4.2 Work Hours and Schedules
- 4.2.1. SBTCSG POLICY: Working Hours, Overtime and Compensatory Time
- 4.2.1p. TCSG Procedure: Working Hours, Overtime, and Compensatory Time
- 4.2.2. SBTCSG POLICY: Official Business Hours and Work Schedules
- 4.2.2p1. TCSG Procedure: Official Business Hours and Work Schedules
- 4.2.2p2. TCSG Procedure: Telework and Alternate Work Locations
- 4.3 Employee Ethics and Standards of Conduct
- 4.3.1p. TCSG Procedure: Unlawful Harassment of Staff Procedure
- 4.3.2. SBTCSG POLICY: Ethics and Standards of Conduct for Employees
- 4.3.2p1 TCSG Procedure: Ethical Responsibilities of Employees
- 4.3.2p2. TCSG Procedure: Consensual Relationships
- 4.3.2p3. TCSG Procedure: Gifts, Honoraria and Expenses
- 4.3.2p4. TCSG Procedure: Standards of Business Conduct
- 4.3.2p5. TCSG Procedure: Political Activity
- 4.3.2p6. TCSG Procedure: Other Employment
- 4.3.2p7. TCSG Procedure: Children in the Workplace
- 4.3.3p. TCSG Procedure: Workplace Violence
- 4.3.4. SBTCSG POLICY: Employment of Relatives
- 4.4 Employee Performance Management
- 4.4.1. SBTCSG POLICY: Positive Discipline
- 4.4.1p. TCSG Procedure: Positive Discipline
- 4.4.2p. TCSG Procedure: Adverse Employment Actions
- 4.4.3. SBTCSG POLICY: Employee Complaint Resolution
- 4.4.3p. TCSG Procedure: Employee Complaint Resolution
- 4.4.4. SBTCSG POLICY: Performance Management
- 4.4.4p. TCSG Procedure: Performance Management
- 4.5 Employee Leave
- 4.5.1p. TCSG Procedure: FMLA
- 4.5.2. SBTCSG POLICY: Leave
- 4.5.2p1. TCSG Procedure: Miscellaneous Leave
- 4.5.2p2. TCSG Procedure: Leave Donation
- 4.5.2p3. TCSG Procedure: Court Leave
- 4.5.2p4. TCSG Procedure: Annual, Sick and Personal Leave
- 4.5.2p5. TCSG Procedure: Authorized and Contingent Leave of Absence without Pay
- 4.5.2p6. TCSG Procedure: Military Leave
- 4.5.3. SBTCSG POLICY: Holidays
- 4.5.3p. TCSG Procedure: Holidays
- 4.6 Employee Medical Program
- 4.7 Employee Travel
- 4.8 Drug/Alcohol Free Workplace
- 4.9 Employee Compensation and Related Benefits
- 4.9.1. SBTCSG POLICY: Retirement
- 4.9.1p. TCSG Procedure: Retirement
- 4.9.2. SBTCSG POLICY: Flexible Benefits Program
- 4.9.3. SBTCSG POLICY: Tuition Remission and Reimbursement for Approved Staff Development
- 4.9.4 Policy – Employee Assistance Program
- 4.9.5. SBTCSG POLICY: Staff Development
- 4.9.5p. TCSG Procedure: Staff Development
- 4.9.6. SBTCSG POLICY: Defense and Indemnification
- 4.9.6p. TCSG Procedure: Defense and Indemnification
- 4.9.7. SBTCSG POLICY: Payroll Deductions
- 4.9.7p. TCSG Procedure: Payroll Deductions
- 4.9.8p. TCSG Procedure: Direct Deposit of Pay
- 4.9.9. SBTCSG POLICY: Workers' Compensation
- 4.9.9p. TCSG Procedure: Workers' Compensation and Reporting Accident
- 4.9.10. SBTCSG POLICY: Promotions
Additional Human Resource Procedures:
SRTC Procedure: Separation of Employment
SECTION 5 ACADEMIC AFFAIRS (ADMINISTRATION)
- 5.1. Administration
- 5.1.1p. TCSG Procedure: Academic Freedom
- 5.1.2. SBTCSG POLICY: General Program and Program Specific Standards
- 5.1.2p. TCSG Procedure: Business Affiliation Agreements
- 5.1.3. SBTCSG POLICY: Technical Advisory Committees
- 5.1.4. SBTCSG POLICY: Service Delivery Areas
- 5.1.5. SBTCSG POLICY: Technical College Calendars
- 5.1.6. SBTCSG POLICY: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
- 5.1.6p. TCSG Procedure: Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
- 5.1.7. SBTCSG POLICY: Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
- 5.1.7p. TCSG Procedure: Warranty Claim Procedures
- 5.1.8. TCSG POLICY- Articulation and Transfer
- 5.1.8p. TCSG Procedure: Articulation and Transfer
- 5.1.9. SBTCSG POLICY: Program Approval and Termination
- 5.1.9p. TCSG Procedure: Program Approval and Termination
- 5.1.10. SBTCSG POLICY: College Campuses
- 5.1.10p. TCSG Procedure: College Campuses
- 5.1.11. SBTCSG POLICY: Live Work Projects
- 5.1.11p. TCSG Procedure: Live Work Projects
- 5.2. Non-Credit Programs
- 5.2.1. SBTCSG POLICY: Non-Credit Instruction
- 5.2.2. SBTCSG POLICY: Quick Start
- 5.2.3. SBTCSG POLICY: Programs for Adult Literacy
- 5.2.4. SBTCSG POLICY: General Education Development (GED) Testing and Diplomas
- 5.2.5 SBTCSG POLICY: Credit-Bearing High School Equivalency and Diploma Programs
- 5.2.6 SBTCSG POLICY: Student Discipline within Adult Education Programs
- 5.2.7 SBTCSG POLICY: Remedies for Program Non-Compliance within Adult Education Programs
- 5.2.8 SBTCSG POLICY: Requirements for Establishing GED® or HiSET ® Testing Centers
Additional Academic Affairs Procedures:
- 6.1. Student Equity
- 6.2. Admissions
- 6.3. Student Records
- 6.4. Student Life
- 6.4.1. SBTCSG POLICY: Student Handbooks
- 6.4.1p. TCSG Procedure: Summary of Student Notification Requirements
- 6.4.2. SBTCSG POLICY: Student Housing
- 6.4.2p. TCSG Procedure: Residence Hall Room Entry and Search Policy
- 6.4.3. SBTCSG POLICY: National Emergencies
- 6.4.3p. TCSG Procedure: National Emergencies
- 6.5. Student Academics
- 6.6. Student Finances
- 6.7. Student Conduct
- 6.8. Student Activities
Additional Student Affairs Procedures:
- 7.1 Department of Public Safety
Updated: 8/11/2022