6.5.1sr2 - SRTC Procedure: Attendance & Withdrawal
The educational programs at SRTC reflect the requirements and standards that are necessary for future successful employment in business and industry. Students are expected to be punctual and attend all classes for which they are registered. For purposes of federal Title IV financial aid, Southern Regional Technical College does not require attendance. Any attendance requirements for specific courses will be stated in the course syllabus. The U.S. Department of Education requires institutions to be able to demonstrate that federal aid recipients established eligibility for federal aid by participating in academic related activities for all enrolled course work.
Participation includes completing activities such as submitting assignments, taking exams/quizzes, interactive tutorials, in-class participation, or computer-assisted instruction, and more. Students enrolled in online courses are expected to participate in the online class by completing assignments, contributing to online discussions, and/or initiating contact with a faculty member for assistance and/or tutoring. Logging into the online class does not establish student enrollment and participation in the course. Students must establish enrollment and course participation each semester before financial aid funds are disbursed. Student attendance and/or participation will be monitored for the first seven (7) calendar days of each term. To remain on the class roster, all enrolled students are required to attend at least one class session during the first seven (7) calendar days of each term. Monitoring attendance and/or participation beyond the seventh day is at the instructor’s discretion.
No Show Status
Students are expected to attend all classes for which they are registered. Instructors will monitor attendance through the first seven (7) calendar days of each academic term. Students who do not establish presence (attendance/participation) in at least one class session will be reported as a ‘No Show’ for the course and if applicable, tuition will be adjusted, and financial aid reduced accordingly.
To receive a 100% refund, the students must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at firstname.lastname@example.org from their student email account by the close of business on the seventh calendar day of the term.
Students who withdraw from a course after the end of the seventh calendar day of the term shall receive a grade of ‘W’ and shall receive no refund of tuition and fees. In instances where students are administratively dropped from the course(s) because of nonpayment, the student must contact their instructor to request reinstatement. Reinstatement is not guaranteed.
Students who wish to officially withdraw from an individual course(s) but remain enrolled in other courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office
Students who would like to officially withdraw from all courses are strongly encouraged to consult with their Academic Advisor and the Financial Aid Office prior to withdrawing. Withdrawing from a course may negatively impact academic status, financial aid eligibility and account balance. The student’s official withdraw date will be the date the student initiates the withdrawal with the College. Students who wish to withdraw from all courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at email@example.com from their student email account.
Southern Regional Technical College is required to determine the amount of earned and unearned portions of financial aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or participation. Up through the 60% point in each semester, a pro rata schedule is used to determine the amount of funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds the student was scheduled to receive during the period.
Dual enrollment students need to contact their high school counselor in order to withdraw from any course(s). The high school counselor will be expected to contact a Southern Regional Technical College High School Coordinator to process the withdrawal request. Active high school students will not be withdrawn without confirmation from their high school counselor.
Students who stop attending class but do not officially withdraw are considered to be unofficially withdrawn. All students who unofficially withdraw before the midpoint of the term will be assigned an unofficial withdrawal date identified as the 50% point of the term. Students with documented participation beyond the midpoint of the term may be assigned a later withdrawal date.
Students who disagree with the midpoint calculation and can provide evidence that their participation extended past the 50% point, can submit an appeal to the Vice President for Academic Affairs. Students have up to 10 days to challenge the return of federal aid due to a reported lack of participation. Once the appeal is received, the Vice President for Academic Affairs will review the appeal within 10 days and notify the student and the Financial Aid Office. The Financial Aid Office will notify the student of any adjustments made to his/her account and aid eligibility. The College will adjust its portion of the student’s ‘earned’ Title IV based on the College’s Return to Title IV Policy.
Students who stop attending class, but do not formally withdraw, may receive a grade of ‘F’ and could face financial aid and/or Satisfactory Academic Progress repercussions in the upcoming semesters. Unless otherwise specified in a program/course of attendance procedure as required by the program accreditation/licensing agency, students will not be withdrawn by an instructor for attendance.
Last Date of Academically Related Participation Guidelines
The last date of academically related participation (LDA) is to appropriately assess the academic standards and financial eligibility for students. The LDA will be documented by the instructor/faculty. An academically related activity is demonstrated through active participation (simply logging into an online class is not considered active participation). Academically related activities include, but are not limited to the following:
- Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
- submitting a current academic assignment;
- completing an exam, an interactive tutorial, or computer-assisted instruction;
- participating in an online discussion within a course; or,
- Initiating contact with a faculty member to ask questions or receive assistance about the academic subject studied in the course.
Below are the courses that require attendance:
Emergency Medical Services
Medical Laboratory Technology –
NOTE: As of Fall 2023: Clinical Laboratory Program will be known as MEDICAL LABORATORY TECHNOLOGY
PHLT 1050 **
Health Information Management
Licensed Practical Nursing
Associate of Science in Nursing
Responsibility: The Vice President for Academic Affairs has overall responsibility for ensuring this procedure is implemented.