6.5.1sr2 - SRTC Procedure: Attendance & Withdrawal

The educational programs at SRTC reflect the requirements and standards that are necessary for future successful employment in business and industry. Students are expected to be punctual and attend all classes for which they are registered. For purposes of federal Title IV financial aid, Southern Regional Technical College does not require attendance. Any attendance requirements for specific courses will be stated in the course syllabus. The U.S. Department of Education requires institutions to be able to demonstrate that federal aid recipients established eligibility for federal aid by participating in academic related activities for all enrolled course work.

Participation includes completing activities such as submitting assignments, taking exams/quizzes, interactive tutorials, in-class participation, or computer-assisted instruction, and more. Students enrolled in online courses are expected to participate in the online class by completing assignments, contributing to online discussions, and/or initiating contact with a faculty member for assistance and/or tutoring. Logging into the online class does not establish student enrollment and participation in the course. Students must establish enrollment and course participation each semester before financial aid funds are disbursed. Student attendance and/or participation will be monitored for the first seven (7) calendar days of each term. To remain on the class roster, all enrolled students are required to attend at least one class session during the first seven (7) calendar days of each term. Monitoring attendance and/or participation beyond the seventh day is at the instructor’s discretion.

No Show Status

Students are expected to attend all classes for which they are registered. Instructors will monitor attendance through the first seven (7) calendar days of each academic term. Students who do not establish presence (attendance/participation) in at least one class session will be reported as a ‘No Show’ for the course and if applicable, tuition will be adjusted, and financial aid reduced accordingly.

Refunds

To receive a 100% refund, the students must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at registrar@southernregional.edu from their student email account by the close of business on the seventh calendar day of the term.

Students who withdraw from a course after the end of the seventh calendar day of the term shall receive a grade of ‘W’ and shall receive no refund of tuition and fees. In instances where students are administratively dropped from the course(s) because of nonpayment, the student must contact their instructor to request reinstatement. Reinstatement is not guaranteed.

Official Withdrawal

Students who wish to officially withdraw from an individual course(s) but remain enrolled in other courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office

Students who would like to officially withdraw from all courses are strongly encouraged to consult with their Academic Advisor and the Financial Aid Office prior to withdrawing. Withdrawing from a course may negatively impact academic status, financial aid eligibility and account balance. The student’s official withdraw date will be the date the student initiates the withdrawal with the College. Students who wish to withdraw from all courses must complete the online withdrawal form located in the student’s MySRTC Okta by clicking on the icon labeled “Student Initiated Withdrawal” which submits to the Registrar’s Office OR email the Registrar’s Office at registrar@southernregional.edu from their student email account.

Southern Regional Technical College is required to determine the amount of earned and unearned portions of financial aid as of the date the student ceased attendance based on the amount of time the student spent in attendance or participation. Up through the 60% point in each semester, a pro rata schedule is used to determine the amount of funds the student has earned at the time of withdrawal. After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds the student was scheduled to receive during the period.

Dual Enrollment

Dual enrollment students need to contact their high school counselor in order to withdraw from any course(s). The high school counselor will be expected to contact a Southern Regional Technical College High School Coordinator to process the withdrawal request. Active high school students will not be withdrawn without confirmation from their high school counselor.

Unofficial Withdrawal

Students who stop attending class but do not officially withdraw are considered to be unofficially withdrawn. All students who unofficially withdraw before the midpoint of the term will be assigned an unofficial withdrawal date identified as the 50% point of the term. Students with documented participation beyond the midpoint of the term may be assigned a later withdrawal date.

Students who disagree with the midpoint calculation and can provide evidence that their participation extended past the 50% point, can submit an appeal to the Vice President for Academic Affairs. Students have up to 10 days to challenge the return of federal aid due to a reported lack of participation. Once the appeal is received, the Vice President for Academic Affairs will review the appeal within 10 days and notify the student and the Financial Aid Office. The Financial Aid Office will notify the student of any adjustments made to his/her account and aid eligibility. The College will adjust its portion of the student’s ‘earned’ Title IV based on the College’s Return to Title IV Policy.

Students who stop attending class, but do not formally withdraw, may receive a grade of ‘F’ and could face financial aid and/or Satisfactory Academic Progress repercussions in the upcoming semesters. Unless otherwise specified in a program/course of attendance procedure as required by the program accreditation/licensing agency, students will not be withdrawn by an instructor for attendance.

Last Date of Academically Related Participation Guidelines

The last date of academically related participation (LDA) is to appropriately assess the academic standards and financial eligibility for students. The LDA will be documented by the instructor/faculty. An academically related activity is demonstrated through active participation (simply logging into an online class is not considered active participation). Academically related activities include, but are not limited to the following:

Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
submitting a current academic assignment;
completing an exam, an interactive tutorial, or computer-assisted instruction;
participating in an online discussion within a course; or,
Initiating contact with a faculty member to ask questions or receive assistance about the academic subject studied in the course.

Below are the courses that require attendance:

Emergency Medical Services

EMSP 1010
EMSP 1160
EMSP 1530
EMSP 1540
EMSP 2510
EMSP 2520
EMSP 2530
EMSP 2540
EMSP 2550
EMSP 2560
EMSP 2570
EMSP 2710
EMSP 2720

Medical Assisting

MAST 1170

Radiologic Technology

RADT 1320
RADT 1330
RADT 2340
RADT 2360

Respiratory Care
RESP 2090
RESP 2100
RESP 2180
RESP 2190
RESP 2200

Surgical Technology

SURG 1010
SURG 1020
SURG 1030
SURG 2110
SURG 2120
SURG 2130
SURG 2140

Medical Laboratory Technology –

NOTE: As of Fall 2023: Clinical Laboratory Program will be known as MEDICAL LABORATORY TECHNOLOGY

MLBT 2090
MLBT 2100
MLBT 2110
MLBT 2120
MLBT 2130

Clinical Assistant/Phlebotomy

PHLT 1030*
PHLT 1050 **

PCA/NA

NAST 1100
NAST 2100

Health Information Management

HIMT 2460

Licensed Practical Nursing

PN12 courses:

PNSG 2010
PNSG 2030
PNSG 2035
PNSG 2210
PNSG 2310
PNSG 2220
PNSG 2320
PNSG 2230
PNSG 2330
PNSG 2240
PNSG 2340
PSNG 2250
PNSG 2255
PNSG 2410
PNSG 2415

PN21 courses:

PNSG 1600
PNSG 1605
PNSG 1610
PNSG 1615
PNSG 1620
PNSG 1625
PNSG 1630
PNSG 1635
PNSG 1640
PNSG 1645

Associate of Science in Nursing

RNSG 1920
RNSG 1931
RNSG 1940
RNSG 1950
RNSG 1960
RNSG 2910
RNSG 2930
RNSG 2941

Associate of Applied Science in Veterinary Technology

VETT 1000
VETT 1010
VETT 1030
VETT 1060
VETT 1020
VETT 2130
VETT 2160
VETT 1070
VETT 1110
VETT 2120
VETT 2210
VETT 2220
VETT 2230
VETT 2300

Responsibility: The Vice President for Academic Affairs has overall responsibility for ensuring this procedure is implemented.

Status:
Adopted: 03-09-2015
Implemented: 07-01-2015
Revised: 08-19-2021
Revised: 06-06-2023
Revised: 07-12-2023
Revised: 01-07-2025