SRTC Procedure: Library Services

1. PURPOSE STATEMENT

The Library Department of Southern Regional Technical College (SRTC) provides access to learner-centered high-quality resources and services to support and supplement academic and occupational credit courses at the associate degree, diploma, and technical certificate of credit programs; continuing education opportunities; business and industry training; and adult education programs. Through traditional and distance delivery methods at multiple instructional sites, the Library supports workforce development.

2. CIRCULATION PROCEDURES

1. College ID/Library Card

SRTC IDs serve as a college ID, as well as a Library card. To acquirre an ID, students are required to present a current class schedule for verification of enrollment. A new employee's supervisor will verify their employment. The following locations issue SRTC IDs:

Bainbridge:
2500 E Shotwell Street, Bainbridge, GA 39819, 229-243-3029

Moultrie:
800 Veterans Parkway N., Moultrie, Georgia, 229-891-7020

Thomasville:
15689 US Hwy 19 N., Thomasville, Georgia, 229-225-3958

Tifton:
52 Tech Drive, Tifton, Georgia, 229-391-2623

2. Borrowing

1. SRTC Students, Faculty, and Staff: SRTC students, faculty, and staff can borrow materials by showing a photo ID, preferably their college ID. Library records regarding borrowing activity are confidential in accordance with applicable laws and regulations.
2. Distance Education: students have access to the same materials and resources as students taking on-campus classes. Print Library resources are available to the student on campus and via mail upon request. Reference assistance is available via email, WebEx, phone, or at the Library. GALILEO databases and other electronic resources are accessible-at any time via a computer or a student's devices. Reciprocal agreements allow borrowing at Georgia Technical College System of Georgia (TCSG) colleges, in addition to local libraries and colleges.
3. Dual Enrolled Students: Print textbooks and codes are issued to Dual Enrolled students at the SRTC Library. Students must present their current semester class schedule to the Library staff. Staff will verify student's Dual Enrolled status before issuing textbooks. Textbooks are due at the end of each semester and must be returned in good condition. A fee is charged for lost or heavily damaged books. Codes and consumables (such as, workbooks, lab kits, etc.) do not have to be returned and can be kept by the student. Students are responsible for any fees that incur when replacing lost codes.
4. Community Borrowers: have restricted borrowing privileges, with a limit of five items per account. To obtain borrowing privileges, community members must provide a valid photo ID along with an additional ID or document showing their current address for verification. Once approved, the patron will only need to present the photo ID when checking out materials.
5. Reciprocal Borrowing: All current Georgia Technical College System of Georgia (TCSG) college affiliates have borrowing privileges at any of the TCSG Colleges. Additionally, the SRTC Library has reciprocal borrowing agreements with many local public:: and college libraries.

100. Loan Periods

Patrons renew materials by calling, emailing, or visiting the Library in person. Renewal is subject to availability. Loan periods are as follows: .

1. Returns
   Library materials can be returned to the circulation desk or a book drop. Patrons are responsible for overdue, lost, or damaged materials on their account. Borrowing privileges are suspended until the delinquent account is cleared. All obligations must be resolved before the last day of classes to avoid a Library Banner hold on their student records. The Banner hold is removed when the patron's Library account is no longer delinquent.
   2. Non-circulating materials: Reference books, newspapers, journals, and maps are for in Library use except with special permission from a librarian.
   3. Reserves: Current semester textbooks are on reserve at the circulation desk for in Library use. Faculty may place Library or personal materials on reserve for student use. The instructor will dictate the loan restrictions.

4. Interlibrary/Intercampus Loan Procedures

1. The requestor fills out the Interlibrary/Intercampus loan form.
2. Library staff request the item from the appropriate location.
3. Upon receipt, the item is checked out to the requestor’s account and routed for delivery.
4. Library staff notifies the borrower when the item is available for pickup and its due date.
5. Borrowed and on loan items are logged in the Interlibrary/Intercampus loan records.

3. COLLECTION DEVELOPMENT PROCEDURES

1. Selection

Librarians are responsible for the acquisition and maintenance of a well-balanced collection that adequately supports the curricular needs of the College as well as the general education and leisure interest of library patrons. Selection of materials is a cooperative effort involving faculty, administrators, students, staff, and members of local businesses and industries.

1. Instructors assess the current collection in their program area and submit written requests for materials to the Director of Library Services.
2. Library staff checks the current collection and the acquisition files to maintain the quality of the collection and prevent duplication.
3. The following are generally not purchased by the Library:

1. textbooks currently being used in classes;
2. workbooks, except ones used as reference sources;
3. consumable materials;
4. teacher’s guide or manuals to text; and
5. multiple copies except, where demand requires.

4. The Library Staff encourages suggestions for purchases and services from all users.
5. After primary needs have been met, consideration is given to other desirable materials that give balance to the collection and meet leisure, recreational, continuing education, and personal development needs of the students, faculty, and business and industry.
6. Donations are evaluated by the same criteria as are purchased materials. The Library accepts no responsibility for appraisal of donations, nor does the Library accept gifts under restricted conditions.

2. Withdrawal

Materials in the collection are continuously reviewed, ensuring they meet the current curric_ulum and informational needs of patrons, while keeping the collection relevant and accessible. Seminal works and local history are retained as space allows.

1. 1. Criteria considered for withdrawals:
   • Physical condition
   • Outdated or factually inaccurate
   • Quality
   • Currency
   • Superseded editions
   • Relevancy
   • Electronic access
   • Duplicates
   • Adequacy of subject
   • Lack of use
2. Periodicals are evaluated on a scheduled retention plan.
   Journal subjects retained current year plus two years
   • Business
   • Computer Information Systems
   • Lifestyle/General
   
   Journal subjects retained current year plus 4
   • Allied Health
   • Cosmetology
   • Professional Services
   • Technology and Industry
   
   Journal subjects retained indefinitely, as space allows
   • Library
   • State
   • Local
   • Technical College System of Georgia
   
   Newspapers are retained current month plus one month

4. Challenged Materials Procedures

Should faculty, students, or staff question the appropriateness of a resource in the collection, the challenge must be based on the failure of that resource to fall within the Library's selection and development policies, including the commitment to intellectual freedom. Challenged material is reviewed and will remain available during the evaluation. Should the appropriateness of a resource be questioned, a "Reconsideration of Materials" form is completed by the person making the challenge and submitted to the Director of Library Services. The Director of Library Services will send the decision in a written response to the challenger within 30 business days. If challenger wishes to appeal the decision, the Vice President of Academic Affairs will review the request for a final decision within 30 days of the appeal.

5. LIBRARY INSTRUCTION

Library staff provides one on one instruction and group classroom instruction in the use of the Library resources. Instruction can be customized to specific class assignments or topics upon request.

6. EVALUATION PROCEDURES

Library services and materials are evaluated as follows:

1. satisfaction survey of students, faculty, staff, business and industry;
2. feedback from orientation programs, reference questions, and other comments or suggestions;
3. analysis of in-house use;
4. analysis of library database and catalog searches;
5. circulation data; and
6. Interlibrary loan requests.
7. Peer Comparison

Responsibility
The Vice President for Academic Affairs has the overall responsibility for ensuring this procedure is implemented.

Status:
Adopted: 10-06-2014
Implemented: 07-01-2015
Revised: 09-15-2020
Revised: 04-16-2025