SRTC Procedure: Library Services


The Library Department of Southern Regional Technical College (SRTC) provides access to learner-centered high-quality resources and services to support and supplement academic and occupational credit courses at the associate degree, diploma, and technical certificate of credit programs; continuing education opportunities; business and industry training; and adult education programs. Through traditional and distance delivery methods at multiple instructional sites, the Library supports workforce development.

  1. College ID/Library Card

Students, faculty, and staff may borrow library materials with valid photo identification. Service area residents complete the borrower’s application and provide two forms of ID to verify his/her address. One must be a photo ID. College IDs are preferred and may be obtained at the following locations.

800 Veterans Parkway N., Moultrie, Georgia, 229-891-7020

15689 US Hwy 19 N., Thomasville, Georgia, 229-225-3958

52 Tech Drive, Tifton, Georgia, 229-391-2623

The first ID is free, and there is a charge for replacements.

  1. Loan Periods

These loan periods apply to SRTC students, faculty, staff, and service area community residents.

Item Type: Students: Faculty/Staff: Service Area Residents:
General Collection 28 Days Academic Semester 28 Days
Reserve N/A 7 Days N/A
Reference N/A 7 Days N/A
Media 7 Days Academic Semester 7 Days

  1. Returning Materials
  1. Books may be returned to the outside book-drop, the inside book-drop, or the circulation desk. Audiovisual items must be returned inside at the circulation desk to avoid damages that might incur if left outside.
  2. All patrons are responsible for paying the replacement fees for damaged and/or lost materials. A hold is placed on the student’s Banner account. The hold will be removed once the items have either been returned or the replacement fees have been paid.
  1. Interlibrary/Intercampus Loan Procedures
  1. The requestor fills out the Interlibrary/Intercampus loan form.
  2. Library staff notifies the appropriate location.
  3. Upon receipt, the item will be checked out to the requestor’s account and routed for delivery.
  4. Library staff notifies the patron/borrower when the item is received and the due date.
  5. A log is kept of what is on loan or borrowed.
  1. Selection

Librarians are responsible for the acquisition and maintenance of a well-balanced collection that adequately supports the curricular needs of the College as well as the general education and leisure interest of library patrons. Selection of materials is a cooperative effort involving faculty, administrators, students, staff, and members of local businesses and industries.

  1. Instructors assess the current collection in his/her program area and submit written requests for materials to the Executive Director or Director of Library Services.
  2. The Executive Director or Director of Library Services receives all requests for materials and checks the current collection and the on-order files so that the quality of the collection will be maintained and duplication will be prevented.
  3. The following are generally not purchased by the Library:
  1. textbooks currently being used in classes;
  2. workbooks, except ones used as reference sources;
  3. consumable materials;
  4. teacher’s guide or manual to text; and
  5. multiple copies except, where demand requires.
  1. The Library Staff encourages suggestions for purchases and services from all users.
  2. After primary needs have been met, consideration is given to other desirable materials that give balance to the collection and meet leisure, recreational, continuing education, and personal development needs of the students, faculty, and business and industry.
  3. Gift materials are evaluated by the same criteria as are purchased materials. The Library accepts no responsibility for appraisal of gift items, nor does the Library accept gifts under restricted conditions.
  1. Weeding Procedures

Decisions to weed are based on the following criteria:

  1. poor physical condition;
  2. obsolete information;
  3. replacement by new edition;
  4. lack of value to the collection;
  5. serials duplicated by other formats;
  6. excess duplicate copies of seldom used titles;
  7. adequacy of similar information; and
  8. lack of space.
  1. Challenged Materials Procedures

Resources for the SRTC Library have been selected to support the curriculum and to promote scholarship. Should faculty, students, or staff question the appropriateness of a resource in the collection, the challenge must be based on the failure of that resource to fall within the Library’s selection and development policies, including the commitment to intellectual freedom.

The Executive Director receives and reviews the submission describing/explaining the nature of the challenge. It must include:

  1. Challenger Information: name, campus/department, status (student, faculty, staff, other);
  2. Item Information: author, publisher, publication date;
  3. Analysis: a detailed critique with reference to the text of the holding(s) being challenged.

Faculty, students, or staff must request one of two actions:

  1. The removal of item(s) because of inappropriateness; or
  2. The addition of an item/source to balance the collection by providing an alternate view.

The Library may agree to take either action or no action at all.

The challenged item(s) will remain on the shelf during the duration of the challenge.


Library services and materials are evaluated as follows:

  1. satisfaction survey of students, faculty, staff, business and industry;
  2. feedback from orientation programs, reference questions, and other comments or suggestions;
  3. analysis of in-house use;
  4. computer search and interlibrary loan requests; and
  5. circulation data of usage.

The Assistant Vice President for Academic Affairs has the overall responsibility for ensuring this procedure is implemented.

Adopted: 10-06-2014
Implemented: 07-01-2015