SRTC Procedure: Distance Education Student Privacy

Purpose:
The purpose of the Southern Regional Technical College (SRTC) Procedure: Distance Education Student Privacy is to ensure that the security of student personal information, assessments, evaluations, and the dissemination of these results of students taking distance education courses are protected.

Secure Login:

SRTC faculty and staff inform students of the secure login method via the SRTC website, Distance Education Blackboard Orientation, and Technology Guide flyer. SRTC faculty and staff provide the login requirements and instruct students not to share their login and password information with others. Students are also required to set up a Multi-Factor Authenticator when accessing the account for the first time.

Online Courses Backup:

Backups of the learning management system (LMS) ~~LMS~~ data are stored on Blackboard servers off site and managed in accordance with Blackboard’s disaster recovery procedure. TCSG maintains courses on the LMS system for three full academic years.

Third-Party Software:The SRTC Distance Education Department ensures all third-party providers used for coursework are vetted and accessed through the secure LMS.

Graded Materials, Grade Books, and Student Learning Outcomes:
All course materials required to verify grades and student performance towards standards that are necessary for accreditation purposes are collected and maintained by program faculty in accordance with specific program accreditation requirements and the SRTC Procedure” Release of Student Records.

Responsibility:
The Vice President for Academic Affairs has overall responsibility for ensuring this procedure is implemented.

References:
6.3.1sr2 - SRTC Procedure: Release of Student Records

Status:
Adopted: 10-20-2014
Implemented: 07-01-2015
Revised: 12-12-2017
Revised: 11-12-2019
Revised: 02-03-2021

Revised: 08-28-2025